FOR COACHING AND EDUCATION
One of 13 industries we build for
200 students you can run from your head. 1,000 you can't.
Admissions chased on paper, fees in a register, attendance two days stale, parents on a hundred WhatsApp threads. That is the ceiling. We build the system that never drops an enquiry, a fee, or a parent.
WHAT AN INSTITUTE LOSES TO DROPPED ENQUIRIES AND LATE FEES, EVERY MONTH
₹0
Admission enquiries that never got a second call, fees collected late or not at all, and parents who left because nobody kept them in the loop.
THE DAY NOW
Your teaching is not the problem. The running of it is.
Past a few hundred students, the registers and WhatsApp groups stop holding. Here is where it cracks.
THE DROPPED ENQUIRY
Nobody called back
A parent enquired about the new batch. One counsellor is juggling a hundred such leads on a notebook, and half never get a second call. The seat goes to the institute that followed up.
admissions lost to no follow-up
THE LATE FEE
Chased one by one
Fees come in late, by cash and screenshot, reconciled by hand against an Excel sheet. Reminders go out when someone remembers to send them.
around 40% of fees late
THE STALE REGISTER
Attendance nobody sees
Attendance is marked on paper and entered days later. A parent finds out their child skipped a week only at the test.
attendance two days behind
THE PARENT IN THE DARK
A hundred WhatsApp threads
Marks, schedules, notices, all forwarded one by one. Parents feel out of the loop, and the institute feels small.
communication that does not scale
THE DAY WITH THE SYSTEM
Same batches. Same fees. Nothing slips.
Not a generic school ERP. A system shaped to how a coaching institute actually runs.
EVERY ENQUIRY HELD
Admissions that follow up themselves
Each enquiry enters a pipeline with automatic WhatsApp follow-up, so no parent is forgotten and every seat gets its fair chase.
no enquiry left cold
FEES ON TIME
Reminders and UPI, automatic
Fee reminders go out on WhatsApp with a UPI link and a GST receipt back instantly. Collection stops depending on memory.
fees collected on time
ATTENDANCE LIVE
Parents told the same day
Attendance marked once syncs instantly, and a parent hears about a missed class the day it happens, not at the test.
attendance, same-day
PARENTS IN THE LOOP
Marks and notices, automatic
Report cards generated, schedules and notices pushed to every parent at once. The institute feels organised, because it is.
communication that scales
The institute that wins the admission is rarely the best teacher. It is the one that called the parent back first, and kept calling.
DEEPER DESIGNS · FOR COACHING
THE BUILDS
Four working builds. Not slides about them.
01ADMISSIONS DESK
Every enquiry chased, every seat filled.
Each admission enquiry enters a pipeline with automatic WhatsApp follow-up, so no parent is forgotten and the new batch fills on time.
- One desk for every enquiry, every source
- Automatic WhatsApp follow-up sequences
- Counsellor notes and next-action on every lead
- Batch-wise seats filled, at a glance
02FEE ENGINE
Fees on time, without the chasing.
Reminders go out on WhatsApp with a UPI link, the receipt comes back instantly. Collection stops depending on who remembers to ask.
- WhatsApp reminders with a UPI pay link
- GST receipt back the moment they pay
- Instalments and scholarships handled
- A clear view of who has paid and who has not
03ATTENDANCE AND ALERTS
Marked once, the parent knows by lunch.
Attendance synced the moment it is taken, with an instant alert to the parent of any child who did not show. No more test-day surprises.
- Attendance by batch and student
- Instant parent alert on an absence
- Patterns flagged before they become a problem
- Faculty workload, visible
04RESULTS AND PARENT HUB
Report cards and notices, out the door automatically.
Marks become clean report cards, schedules and notices reach every parent at once. The institute runs like one ten times its size.
- Auto-generated report cards from marks
- Schedules and notices to every parent
- Test analysis, per student
- One hub instead of a hundred threads
THE PAYBACK
Illustrative for an institute around 400 students. Better fee collection alone usually covers the build inside a term. We size it to your numbers in the first call.
WITHOUT THE SYSTEM
WITH THE SYSTEM
Ranges from common coaching-institute patterns, not a single client. Fee-collection gains alone often pay for the build.
Different institutes. Different leaks.
Every coaching business cracks somewhere specific past a few hundred students. Here is where, in their words.
Representative, not specific clients.
My counsellor cannot call back a hundred enquiries a day, so half of them just go.
Forty percent of fees come late, and I am the one chasing them every month.
Parents find out their child skipped class only when the marks drop.
I forward marks and notices to parents one by one. It eats my evening.
We crossed 600 students and the registers simply stopped holding.
Parents judge us as small because our communication looks small.